Let AI do the repetitive work — documents, data and calls
Reading, keying in, forwarding, reminding and chasing by phone are what eat most of a team's day. We design automated workflows with AI doing the work, connected to the systems you already use — replacing the inbound, outbound and back-office tasks repeated every day.
- Read & summarise documents
- Enter data into systems
- Reminders & follow-up calls
- Connect via API
From daily manual work to workflows that run themselves
AI handles the repetitive, step-by-step part. Important decisions can still require human approval.
Read one by one, re-typed into systems
AI reads, extracts the key data and submits it for review
Admins reply channel by channel
AI replies on every channel from one inbox, escalates when needed
Staff chase by phone and message
Automatic reminders and follow-up calls by rule
Forwarded by email or chat, things slip
Work routed to the right owner automatically
Figures gathered by hand
Data summarised and reported on schedule
| Task | Manual | AI Automation |
|---|---|---|
| Incoming documents | Read one by one, re-typed into systems | AI reads, extracts the key data and submits it for review |
| Customer messages | Admins reply channel by channel | AI replies on every channel from one inbox, escalates when needed |
| Follow-ups | Staff chase by phone and message | Automatic reminders and follow-up calls by rule |
| Hand-offs | Forwarded by email or chat, things slip | Work routed to the right owner automatically |
| Reporting | Figures gathered by hand | Data summarised and reported on schedule |
Automations we build for you
Each workflow is designed from your real process and connected to what you already run — nothing to rip out.
Documents & forms
AI reads PDFs, forms and attachments, extracts what you need and checks completeness.
Data entry & sync
Pushes data into your CRM, accounting or operations system instead of re-typing it.
Replies on every channel
Answers LINE, website, Facebook and more from your knowledge base; escalates outside its scope.
Reminders & follow-up calls
Due dates, renewals, appointments or missing documents — by message, SMS or an AI phone call.
Routing & approvals
Sends work to the right owner, waits for approval where a person is needed, shows where things are stuck.
Quotes & sales documents
Creates quotations, bills and payment links from the data in your system.
Summaries & reports
Combines data from several sources into daily or monthly reports.
Connect your systems
API, webhook or MCP into the systems you use — or connectors we build for you.
Less repetitive work in every department
Examples ready to automate, adapted to each organisation's rules.
Public sectorGovernment, state enterprises & local authorities
- Online requests: initial document checks and routing to the responsible unit
- Automatic status updates to applicants
- Fee payment and renewal reminders
- Complaints summarised by category and area for management
- Citizen questions answered in chat from regulations and notices
Private sectorPrivate businesses of every size
- Orders taken in chat, with bills and payment links
- Orders and stock synced across sales channels
- Chasing receivables and open quotations
- Screening job applications and HR documents
- Morning sales summaries for management
Designed from your real process
We start with what takes the most time, then design workflows with people in control where it matters.
Your rules & chain of command
Steps, conditions and approvers follow your actual regulations and reporting lines.
People approve what matters
Anything affecting customers or money can wait for a human to approve.
Works with what you have
No system replacement — connect via API or we build the connector.
Every action logged
See what the AI or anyone did and when — ready for audit.
Your choice of AI model
Pick models by task and budget, with a monthly AI spending cap.
Can run in-house
On-premise deployment can be assessed for data that must stay inside.
Live in 4 steps
- 01
Survey & pick a start
Look at the real process and start where repetition costs the most.
- 02
Design the workflow
Steps, conditions, approval points and the data needed.
- 03
Integrate & test
Connect existing systems, test with real data and tune for accuracy.
- 04
Run & expand
Go live, track results, then move to the next process.
FAQ
Do we need to replace our systems?+
No. We connect via API or webhook. If a system has no way in, we assess building a connector.
What if the AI gets something wrong?+
Steps that affect customers or money can wait for human approval, and every action is logged for review.
Can we start small?+
Yes — we recommend starting with the single most repetitive task and expanding once you see results.
How much does it cost?+
It depends on the number of workflows, systems to connect and volume. We scope it for free.
Free consultation, designed around your organisation
Tell the Gramick House team what you need. We scope the work, timeline and cost for free and demo the real system — for government agencies, state enterprises and private companies.
